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Project Development and Reporting

ACIAR welcomes ideas for new projects at any time. Initial project ideas should be addressed to the appropriate Research Program Manager (RPM). Suggestions may come from individuals, research institutions or government organisations in developing countries or Australia. Others can arise from ACIAR-sponsored workshops or from high-level consultations that are held on a three-yearly cycle with our major partner countries.

Projects are developed in the following stages:  

Concept Notes are written and submitted by RPMs, not potential project leaders.  If the idea fits ACIAR and partner country criteria, and funds are likely to be available, the RPM may invite the proponent to develop the idea as a formal proposal.

Preliminary Proposals are developed by the proponent identified in the initial concept note, in conjunction with potential partners. A sample template which includes instructions, will be available soon.  A pre-filled version of the template will also be made available to the proponent for completion. Consultation is a key word for ACIAR in project development and delivery. Preparation of projects involves extensive consultation between interested parties in both Australia and potential partner countries. Preliminary proposals are assessed by ACIAR staff and independent expert referees before progressing to their final phase.

Full Proposals, which include a detailed budget and evidence of partner support, are further assessed by ACIAR staff before the ACIAR CEO considers the final proposal.

Project templates and guidelines for their use are below:

Sample Proposal Template (including guidance) Download TBC

ACIAR Gender Guidelines for Project Proposals Download

Research Budget Guidelines for Project Teams Download

Project Budget Example Download

Annual and Final Reports

Project Travel

Engaging with NGOs

Gender Guidelines

Standard Conditions and IP Policy